Secretary – Legal Services
Purpose of position
The position involves a variety of legal secretarial tasks for Legal Services and the City Clerk’s Office.
Qualifications
- Diploma of Vocational Studies in a relevant program of study and sector completed with a professional specialization certificate.
Experience
- Two (2) years of experience in a position that enabled the incumbent to become familiar with the nature of the work.
Main responsabilities
- Receives and reads email and forwards them to the appropriate person. Answers the phone, takes messages, offers information regarding files and their progress, welcomes and provides information to visitors.
- Performs legal secretarial and writing duties, such as filing and updating legal amendments, bills, proceedings, information sheets, indexes, titles and notarial acts, searches for volumes and articles in the law library, obtains information by consulting the City archives or contacting an officer of the court, etc.
- To lighten the workload of the person or people he or she is assigned to, handles minor administrative details, such as keeping an agenda, preparing standard letters (for the adverse party, a third person, etc.), drafts reports and standard proceedings, etc.
- During trials and appearances, receives and processes requests for postponements. Tracks the movement of documents and progress in schedules, calls the appropriate people as necessary.
Other requirements:
Knowledge
- written and spoken French and English;
- transcribing text and data;
- legal secretarial practices and methods;
- processing software.
Abilities and skills
- tact and courtesy;
- writing;
- ability to adapt;
- scheduling;
- attention to detail and ability to spot errors in documents;
- strong communication skills;
- ability to draft standard correspondence.