Administrative Secretary – Hydro Westmount

Purpose of position

The work consists of performing a variety of secretarial duties to provide administrative and operational support and customer service assistance.

Qualifications

• The position requires a DEP in appropriate sector and profile, or the equivalent.

Experience

• At least two (2) years of relevant experience allowing the candidate to become familiar with and apply knowledge related to the field of employment.

Main Responsibilities

1. Receives mail, reads it and forwards it to the right person.
2. Writes correspondence of a general nature. Checks correspondence to be sent out to ensure that there are no errors.
3. Follows up on the advancement of documents and deadlines; reminds persons concerned when necessary.
4. Maintains his/her superior’s agenda. Attends meetings, takes notes of the deliberations, and writes reports or drafts minutes.
5. Carries out other office duties; operates the usual office equipment (folding machine, enveloping of invoices and stamps, photocopier, fax machine, calculator, etc.).
6. Gathers and assembles data coming from various sources.

Essential Knowledge

• both languages (French, English) spoken and written;
• windows software (Word, Excel, etc.).

Abilities and Skill

• to be tactful and courteous;
• perceive details and identify errors in texts;
• to communicate with ease;
• to write routine correspondence;
• to supervise and guide the work of employees;
• to operate standard office equipment;
• to transcribe data with accuracy.